Payroll Service
Our stand-alone payroll service is carried out off-site. You may just employ one person, you may employ 50. Either way, we have a payroll bureau that can handle the stresses and strains of working it all out - holiday pay, maternity pay, sick pay, paternity pay.
Many small businesses outsource payroll functions to us because it's an administrative task which takes them away from their core business.
How does your Payroll service work?
We have a set deadline for each payroll run, and you need to fax or email us the hours that need to be calculated for each person on the payroll.
Do you deal with starters and leavers ?
Yes. We can point out which forms we need when a new person starts i.e. a P46 or a P45. And when they leave, we'll run off a P45 for you to give them.
How much do you charge for Payroll?
When we run the payroll from our site, we have an initial set-up fee of £30. Our payroll fee includes the payslips, and sending you the calculation for the tax & NI.
For monthly payroll:
1-2 employees, we charge £20 plus VAT, for 3-5 employees £25 plus VAT, for 6-10 employees its £30 plus VAT, for 11-15 employees its £35 plus VAT - and it increases in £5 increments onwards, for every 5 monthly employees there are.
For weekly payroll:
1-2 employees, we charge £15 plus VAT, for 3-5 employees its £20 plus VAT, for 6-10 employees its £25 plus VAT, for 11-15 employees if £30 plus VAT - and it increases in £5 increments onwards, for every 5 weekly employees there are.
Can you deal with the year end p60s and annual filing ?
There is an annual fee of £35 plus VAT is due every April, when we complete the year end and do the p60 forms.
Do you only deal with UK companies ?
Yes. We are familiar with UK wage laws and legislation, so we'll only run the payroll for UK based companies. We have partners in Australia and the USA - so we can point you in their direction, if your business is based there.
Someone else is currently doing our payroll. How do we hand over to you ?
- We'll send you an employee form, (one a4 page) which we'll need you to fill in for every person on your current payroll.
- We'll need the figures or the paperwork for the last run that you did.
- We'll also send you a welcome book, which talks about Boogles, and what we need from you by each payroll run deadline.
- The yellow booklet can be kept on your site, in your business, and we'll give you the figures for that every month or every quarter (depending on how often you pay your tax and NI to the Inland Revenue)
- We can start handling the payroll, as soon as we have the first two bullet points above.
Our client TERMS OF BUSINESS are available for download here.
We're a charity / small company / have limited bank access etc., Would you be able to calculate the payroll and then pay the staff hand directly plus whats due to HMRC too ?
Yes. There is an additional service fee for this. But, 3 days before the payroll date, we use a direct debit to take the GROSS PAY from the employer, and then submit payments to relevant employees and HMRC within allocated timelines. For up to 5 staff, per payroll run, the service fee is £7.20 plus vat per run/month.
We offer a UK wide payroll service, which we carry out in our London office.
REAL TIME INFORMATION (RTI)
What's it all about?
We've written about the changes on our blog here, but in a nutshell, RTI:
- All UK employers (and pension providers) are affected by this change coming up Payroll software will now automatically submit statutory PAYE returns to HMRC
- CHECK your payroll software is RTI compliant, or use HMRC’s Basic PAYE Tools
- Penalties apply for failure to submit returns e.g. 100 pounds!
- Penalties issued automatically for ‘late’ submission via Government Gateway
- RTI “a one way street” – no parallel operation… so no chance to go back and amend / edit / change something already submitted without it being a pain in the neck
- Most (smaller) employers have no choice, and will be MANDADTED into RTI, April 2013
- RTI returns need to reconcile with employee payments
- BACS users submit an additional file via BACS
Details of the National Insurance rates and limits and thresholds can be found at: www.hmrc.gov.uk
How does payroll work?
A business needs to register to the Inland Revenue as an employer. The employer then has the responsibility for paying its staff and deducting tax (PAYE), Class 1 NICs, Student Loan deductions,and any CIS deductions from subcontractors and paying this over to the IR by specified dates.
Payment Due Dates
The cut off date is the 5th, and an employer needs to ensure that the Inland Revenue receive their payment by the 19th of the month. For employers who pay electronically, they have until the 22nd of the month. And where the employer is eligible to pay quarterly, then the payment must be made by either the 19th or the 22nd, (depending on the payment method) by the relevant quarter.
Reminder for the payment dates are online: www.hmrc.gov.uk
Paying Quarterly
If your average monthly payment for the current tax year is likely to be less than £1,500, you can pay quarterly rather than monthly. The tax quarters end on the 5th of July, October, January and April.
If no payment is due
You must inform the Inland Revenue, otherwise, you'll receive a payment reminder, as they'll assume that it must have slipped your mind. You can let them know by:
- Going online: www.hmrc.gov.uk
- Phoning them on 08453 667 816
08453 667 816 and quoting your Accounts Office reference number (to be found on your yellow booklet) - Sending in a signed payslip (form P30B) for the correct month or quarter marked "NIL due" to your Accounts Office